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6 Benefits of Outsourcing Your Bookkeeping

As a small business owner in Swindon, outsourcing your bookkeeping can provide you with many benefits which leaves you to focus on business growth. By entrusting their financial record-keeping to a third-party service provider, companies can enjoy numerous benefits such as reducing costs, increasing accuracy, and freeing up valuable time and resources that can be directed towards core business activities. In this article, we will explore the various advantages of outsourcing your bookkeeping needs and why it can be a smart move for your business.

Benefits of Outsourcing Your Bookkeeping

Top 6 Benefits of Outsourcing Your Bookkeeping Needs

Cost savings

When you hire an in-house bookkeeper, you have to pay for their salary, benefits, vacation time, sick days, and overhead costs like office space and supplies. On the other hand, with outsourced bookkeeping, you only pay for the services you need and don’t have to worry about additional costs associated with hiring in-house personnel.


A reputable bookkeeping VAT account team will know the ins and outs of financial management. They can provide a comprehensive review of the financial data for your business, including identifying any potential issues or discrepancies. They can also help create an effective system for tracking expenses and revenues, as well as provide business startup advice and guidance on how to best manage your finances.

Time savings

By hiring a financial advisor in Swindon, you can free up valuable time. This can mean more time spent developing new products and services, focusing on customer service and outreach, or looking for ways to increase profits.


Partnering with reliable accountants for small businesses means you can count on experienced professionals who are up to date on the latest financial software and techniques, ensuring that all your accounts are managed accurately.

Access to technology

A good bookkeeping service will have access to the latest accounting software, cloud-based storage solutions, and automation tools, designed to make managing your finances faster, easier, and more efficient.


A qualified accountant for small businesses will be able to scale up or down as your business changes. For example, if you suddenly find yourself with a big new client, you’ll need a bookkeeping service that can scale up quickly to manage the increased workload. And if you decide to launch a new product line, you’ll need a bookkeeping service that can help you manage the financial side of things.

When to Outsource Your Bookkeeping

Consider outsourced bookkeeping services if:

·   You’re feeling overwhelmed with bookkeeping processes or lack the time and resources to devote to them

·   You want to avoid errors that could hurt your business in the long run

·   You’re facing regulatory challenges. Outsourcing your bookkeeping can ensure you’re always in compliance

·   You’re experiencing growth. As your business grows, so does the complexity of your financial management

Factors to Consider When Outsourcing Bookkeeping Services

Experience: Look for a small business accountant with experience working with businesses similar to yours. They should be knowledgeable about your industry and understand the unique financial challenges you face.   

Technology: The best small business accountants will employ up-to-date technology that automates processes and streamlines workflow. Ask how their technology works and if it can integrate with your existing software tools or systems.

Communication: Clear and timely communication is essential. You want a small business accountancy team that can provide you with regular and consistent updates.

Pricing: Compare prices from local accountants for small businesses to ensure you’re getting value for money without sacrificing quality or efficiency.

Security: Your financial data is sensitive, and you need to be confident that it’s being handled securely.

Common Tax Deductions for Small Businesses

Vehicle expenses

Business owners who use their car, van, or motorcycle for work can deduct vehicle expenses from their income taxes. Business owners using public transport or hiring vehicles should keep all receipts supporting their claims.

Home office expenses

If you have a dedicated home office for your business, you may benefit from some welcome tax deductions. However, it’s necessary to prove that you work from home for a significant amount of time.

Tax deductions of £6 per week are available to small business owners who work from home regularly.

You can only claim expenses related to your work, like business phone calls, electricity, and gas. Claims can’t be made for items used for both private and business purposes, such as rent or broadband service.

Travel expenses

Travel expenses can be any costs associated with travelling away from your permanent place of business, such as transport tickets, meals, and accommodation. To claim this deduction, it must be wholly and exclusively incurred for business purposes. Therefore, any personal expenses that may have occurred during the same journey would not qualify for a deduction under this category.

When claiming back travel expenses, you’ll need to keep accurate records of all expenditures relating to the trip so that HMRC can review them if necessary.

Education and training

Training and qualifications related directly to the core activities of a business may qualify as deductible expenses—such as attending classes or seminars related to accounting or online marketing, for example. To claim tax relief on education and training expenses, you must show that the course or training is necessary for your business and not simply a personal interest or hobby. You’ll also need to keep accurate records of your expenses, including receipts and invoices.


You can deduct the cost of insurance from your taxes. This includes insurance for premises, public liability, employers’ liability, professional indemnity, and content.

Plant and machinery

Plant and machinery refer to the physical assets, such as tools, equipment, vehicles, and other tangible items, used for operating or running the business. These can be purchased outright or leased from a third-party vendor.

As a small business owner in the UK, investing in plant machinery can be a significant expense. The good news is that you can claim tax deductions on these costs. Just retain invoices and receipts verifying that the equipment is purchased in the company’s name.

Expert Bookkeeping Is Crucial for Small Business Success

Looking for an accountant for your startup business? Nigel B Butler offers a professional and reliable bookkeeping service that can help you stay on top of your finances, maximise your tax deductions and free up more time to focus on growing your business. With Nigel B Butler, you can have peace of mind knowing that your finances are in good hands and you’re maximising your financial potential. Contact us today.

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